Accounting Specialist

January 27, 2020

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Major Areas of Responsibilities

  • Provide support to major financial accounting areas, including Accounts Payables, Accounts Receivables, General Ledger Accounting and Accounting Reconciliation.
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and Generally Accepted Accounting Principles (GAAP).

Primary Objectives

  • Verifies that the company has a proper record management system and provides a summary of the financial status of the company to management upon request.
  • Verifies and posts details of business transactions, such as: funds received and disbursed; totals accounts to ledgers or computer spreadsheets and databases.
  • Prepares moderately complex spreadsheets, charts and graphs as part of problem solving and/or reporting requests. Able to communicate clearly and effectively with coworkers and various levels of management.
  • Reviews financial documents such as ledgers, financial statements, profit and loss statements and balance sheets to ensure accuracy.
  • Assists accountant on preparation of company financials for tax preparation.

Essential Duties and Responsibilities

  • Prepare various accounting entries to general ledger, analyze GL entries, balance and verify GL accounts daily, and reconciles as required.
  • Prepares and balances all assigned activity on a daily basis.
  • Performs general control and reviews procedures to ensure transactions are accurate, complete and well documented for internal/external audit purposes.
  • Maintains a professional attitude toward accounting and upholds a professional appearance while interacting with internal and external clients.
  • Maintains financial security by following internal accounting procedures.
  • Monitor the various banking accounts and cash flow.
  • Develop and maintain reports and files on asset and liability account balances.
  • Responsible for the reconciliation of all accounts.
  • Performs journal entries and month-end/year-end closing.
  • Reconcile vendor statements, research and correct discrepancies.
  • Prepares vouchers, invoices, checks, account statements, reports, general ledger accounts with various registers; extracts general ledger information; compiles cost revenue reports, and balance sheets; reconciles bank statements.
  • Reviews all invoices for appropriate documentation and approval prior to payment.
  • Prioritize invoices according to payment terms.
  • Provide timely and accurate payment processing.
  • Monitors loans, accounts payable, and receivables to ensure that payments are up to date.

Required Knowledge, Skills, and Abilities

  • Detail oriented and focused with the ability to work in fast-paced, self-directed, interrupt driven entrepreneurial environment.
  • Ability to prioritize, work independently and maintain a professional/friendly demeanor.
  • Ability to communicate effectively verbally and in writing.
  • Able to communicate clearly and effectively with coworkers and various levels of management.
  • Ability to effectively present information in one-on-one and small group situations.
  • Highly proficient level computer skills including MS Word, PowerPoint, Excel and Outlook.
  • Excellent time management skills.
  • Highly energetic and self-starter.
  • Decision-making, problem resolution and creative thinking skills.
  • Able to multi-task the activities with shifting priorities.
  • Should be honest, assertive and systematic.
  • Minimum Education requirement: High school diploma or general education degree (GED); plus at least two year post-secondary education in accounting or finance required. Bachelor’s Degree or combination of college courses and experience in Accounting preferred.
  • Minimum Experience: Two plus years experience with the following: general ledger accounting (balance sheet and income statement accounts), accounts payable, accounts receivable, cost accounting principles, and balancing and reconciling accounts.
  • Must have a strong knowledge of accounting rules, regulations, policies and procedures.
  • Proven, solid Excel skills and exposure to automated accounting systems.
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